Priority Software^® FBS Features

The Facility Billing System (FBS) is a fully integrated Usage Tracking and Billing program designed especially for charge back recovery of Facilities and Service Center needs that occur within an institution.

FBS Offers

• Electronic Invoices (HTML Email or Web Based)
• Usage Analysis Reporting
• Charge back Recovery / Income Forecasting in Real Time via the Web
• Integrated Accounts Receivable System

Usage Data

• Can be Entered Directly via the Web
• Uploaded to the Web from an Excel Spreadsheet
• “Pumped” directly from Existing Database into the FBS Database

Facilities / Service Centers

• Unlimited Number of Products and Services (SKUs)
• Income can be posted to one or more institutional accounts with support for Internal / External Sales Categories
• Pricing is Date Based supporting Minimum Charge, Non-Billable, Time (From-To) or Quantity

Billing

• Once Usage has been approved, Invoices will be automatically computed.
• The ability to explicitly state the date on the invoice.
• Average time to compute Invoices, Email and Record Projected Income is less than 1 second / Invoice.
• Invoices can be Printed and / or Emailed as HTML Invoices to Users
• Direct Charges allow you to pre-Authorize your Facility Users. FBS will auto-draft the User’s account to eliminate the generation of Internal Disbursements / Requisitions. A detailed Journal Entry and the Supporting Documentation can be submitted electronically or via hardcopy to the Institution.
• Pending Charge Notices are Emailed to the User’s Fiscal Office allowing Manual or Automatic BA Encumbrance
• Income can be Automatically Recorded within the Facilities and Auto-Reconciled by BA when Payment is made in the Institution

Institution

• Manual Charge Customers can be tracked via the Integrated Accounts Receivable System
• Payments can be Posted via the Web and Deposit Slips Created on Demand

Facility Users

• Can be Flagged as Internal or External
• Can be Manual or Automatically Charged
• Users can be Shared between Facilities allowing Single Entry and/or Centralized Management
• Users can track their Usage / Payables via the FBS User Web Site

Administrative Functions
Area (Center) or Facility can view Real Time Usage Analysis and Sales via the Web

Facility Operators

• Operators can be given Action Permissions within each Facility
• Operators can view the Real Time Aged Accounts Receivable via the Web

BA Integration

• Record Projected Income
• Auto-Reconcile Income as Payment is realized on Institutional Financial System
• Users can Auto-Encumber the Pending Expenditures within BA
• As the Payment is realized on the Institutional Financial System, the Expenditures are created automatically and the Encumbrance is closed