More Science, Less Finance.
Most investigators in charge of shared facilities, service centers, etc. have little
knowledge of and even less interest in the business side of operations. Invoicing
is handled a different way by each facility oftentimes resulting in infrequent billing
as well as infrequent payment. Tracking who has paid and who hasn’t is difficult
if not impossible. Historical data often is not retained so that when there is a
need for reporting, nothing meaningful can be retrieved.
FBS provides a consistent way for facilities to regularly invoice and receive payment,
all done paperlessly via the web in very likely a fraction of the time previous
methods required. FBS provides a means to validate the grant accounts being used
to pay prior to invoices being submitted. FBS can also eliminate internal requisitions
by preparing the journal entry needed to transfer funds (from grant account to facility
income account) and submitting it electronically to the university financial system
providing an almost immediate means of payment. FBS can also handle external customers.
Accounts receivables are tracked in the system and automatic late notices can even
be sent at set intervals on those invoices for which payment has not been received.
All billing information is retained in FBS available to be generated as a variety
of reports. Usage data can be assessed by investigator or by service/ product. Reports
can be run for any time period. Reports run from the website can be downloaded in
Excel and saved or shared. FBS is quite simply: Invoicing done.